Finance Coordinator
Location: Remote
Consultancy: full time max 40 hours per week, from now until 6.30.2026, with the possibility of extension
Compensation: $60/hour
Background
Founded in 2007, Global Emergency Group, Inc. (GEG) is a benefit corporation that supports vulnerable people affected by crisis in 52+ countries by providing a broad range of humanitarian support services to a wide range of organizations, including the United Nations, the International Red Cross and Red Crescent Movement, donor governments, companies, major international and national NGO’s and local communities.
The GEG headquarters is near Winchester, Virginia with a global team based all over the world.
Requirements Overview
Finance requirements for GEG have increased over the past months. The Finance Coordinator will report to the Finance Manager.
Scope of Work
This role is primarily responsible for the bimonthly processing and review of all personnel invoices and expense reports, ensuring accuracy, compliance with governmental and company regulations, and correct allocation by funding source and charge codes. The position also entails providing financial support to country offices, specifically managing petty cash, calculating and administering local tax deductions, and reviewing vendor invoices for accuracy and compliance.
The Finance Coordinator will be responsible for:
1. Personnel Invoice Management
a. Review employee and consultant invoices for accuracy and completion bimonthly
i. Verify rates, hours invoiced, and tasks performed
b. Categorize and label all invoiced hours and tasks by funding source and country
i. Apply correct charge codes to associated hours and tasks
c. Create a compilated version of all invoices for submission to prime contractor that include relevant labor hours, tasks and director approvals
d. Summarize hours, pay breakdown, and total pay for payrun submission
e. Reach out to personnel and directors for missing or late submissions
2. Personnel Expense Report Management
a. Review employee and consultant expense reports for reimbursable expenses and per diem for accuracy and completion bimonthly
i. Verify appropriate translations, conversions and supporting documentation are used
ii. Verify all expenses fall within governmental and company ceilings
iii. Verify per diem claims follow governmental guidelines
iv. Verify all expenses received appropriate approvals and were accompanied by necessary estimates prior to being incurred
b. Liaise with personnel and program directors to resolve issues and discrepancies
c. Categorize and label all expenses by funding source and country
d. Create a clean, compilated version of all expense reports for submission to prime contractor that include required supporting documentation
e. Reach out to personnel and directors for missing or late submissions
3. Accounts Payable - Payments Management
a. Regularly check accounts payable email address and process new emails
b. Respond to inquiries regarding payments due from GEG
c. Maintain updated record of payments issued and provide documentation to programs and procurement staff as needed
d. Respond to all payment inquiries from vendors and personnel
i. Research and resolve payment issues promptly and professionally
4. TDY Financial Tracking
a. Create reports for expenses incurred by U.S. based personnel when on TDY to be submitted to prime contractor for reimbursement
i. Obtain all necessary backup documentation including receipts, translations and conversions to accompany report
ii. Ensure expenses abide by government and company regulations and price ceilings
b. Categorize expenses by funding source, country and charge code
c. Ensure all expenses are reimbursed appropriately and through correct funding source
d. Manage danger pay for all personnel
i. Calculate danger pay based on government regulations
ii. Create and submit a danger pay report for each employee to prime contractor for reimbursement
iii. Schedule and monitor danger pay payments to personnel
5. Field Level Financial Support – Petty Cash
a. Track and manage petty cash balances for field offices
i. Review and approve petty cash replenishment requests
ii. Review petty cash ledgers for financial accuracy and procedural compliance including random petty cash balance checks, petty cash handoff documentation, and appropriate use of funds
iii. Compare petty cash ledgers against backup documentation including vendor receipts, tax declarations and salary payments for locally employed staff
6. Payment Breakdowns
a. Email all field consultants and employees a breakdown of their bimonthly payments that lists the allocation of different amounts for invoices, expense reports, tax deductions and other appropriate items
b. Respond to and resolve any inquiries or discrepancies in the breakdowns
7. Payrun Review
a. Summarize consultant and employee invoices, expense reports and vendor invoices due for payment each week
b. Compare final payrun log against supporting documents to check for accuracy and completion
8. Prevail Invoice Review
a. Complete monthly review of Prevail (Ukraine security vendor) invoice
b. Check all line items to ensure quantities are correct and accurate including indirect fees and fixed fees
c. Check line items against contracted unit price amounts to identify and manage discrepancies
d. Review backup documentation including vendor invoices and expense spreadsheets against billed amounts for accuracy and compliance
e. Liaise with Prevail to resolve any discrepancies or inquiries
f. Track cumulative totals for all line items against yearly ceilings to ensure billed amounts remain under contracted amounts
9. Country Office Financial Support – Taxes
a. Calculate taxes from employee salaries on a bimonthly or monthly basis in accordance with national tax laws and regulations
b. Work with country legal entities to ensure tax calculations are accurate and in compliance with all tax laws and regulations
c. Apply and document appropriate tax deductions in employee invoices
i. Disseminate tax deductions to employees and assist with any inquiries
d. Document and administer payments for tax declarations to appropriate entities (legal entities or in-country personnel)
e. Obtain and file tax declaration payment receipts for each country
Position Qualifications
Required:
- Bachelor’s degree in Finance, Accounting, or related field, or commensurate qualifications.
- Minimum of 2 years in financial management, accounting, or invoicing roles.
- Experience producing financial reports, conducting monthly and annual close-outs, and reconciling bank statements.
- Proven experience managing AP systems, issuing payments, and maintaining accurate financial documentation.
- Proficiency with financial software and advanced Excel skills.
- Strong ability to liaise with teams, respond to financial inquiries, and train staff on financial systems.
- Excellent attention to detail in maintaining organized and accurate financial records across multiple projects and countries.
- Willingness to take on new and more complex assignments
- Values consistent with the GEG Way including integrity, honesty, courage, acting in an honorable manner and respect of all others
Desired:
- Experience in international financial management, particularly in humanitarian settings.
Competencies/Performance Criteria
Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image
Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to organization policies and procedures
Interpersonal Skills: Demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts
Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization
Innovation: Takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work
Working Conditions
The consultancy is remote, 40hours/week max
Global Emergency Group
Global Emergency Group is committed to being an equal opportunity employer and recruiting people of
diverse backgrounds and experiences. GEG does not discriminate on the basis of race, religion or belief, color, gender, sex, sexual orientation, marital status, family structure, age, medical condition, disability, ancestry, national origin or ethnic group. All recruitment decisions are made on the basis of qualifications, merit and business need.
How to Apply:
Please send your motivation letter and CV in English to talent@globalemergencygroup.com no later than 9 January 2026, with GEG Finance Coordinator as the subject title of your email.
Please note that only shortlisted candidates will be contacted. References will be contacted after interview.